Includedv1.7.1 In production
Ukrainian interface
The whole interface in Ukrainian: menus, forms, reports, messages and the terms accountants are used to. Included in every plan, cannot be switched off.
System modules
All UA Pro ERP modules in one place
The system core covers accounting, inventory, sales, purchasing, manufacturing and people. On top of it sit modules written by our team for Ukrainian business: cash registers, carriers, banks, taxes, marketplaces, CRM and AI. You switch on only what you need.
In short
UA Pro ERP consists of the system core (accounting, inventory, sales, purchasing, manufacturing, HR, projects, assets, quality, analytics) and 37 UA Pro modules. Included in the plan: Ukrainian interface, Chart of accounts 291, reference lists and print formats, Shipping (Nova Poshta, Ukrposhta, Meest, Rozetka), Bank statements, Checkbox software cash register (PRRO), Sole proprietor (FOP) and income limit, CRM, Horoshop integration, BlackBox blacklist, Shop-Express integration, WordPress / WooCommerce integration, OpenCart / ocStore integration, Labels and GS1 barcodes, Document statuses and approvals. Available as add-ons: Supplier document recognition, Bin storage (warehouse bins), Transport: waybills and trip sheets, Tax invoices: tax invoice, daily summary, XML exchange, Marketplaces: Rozetka and Prom, Sales KPIs and bonuses, SAF-T UA: audit file for the DPS, Calls and chats with AI, Electronic document exchange: Vchasno, Payment by link, Equipment repairs and maintenance, Marketing automation, Grain: weighbridge, quality and contracts, Property rental: tenants and utilities, Reporting deadlines for accounting firms, Automatic prices from purchase cost, Quotes with online approval, Counterparty checks, Production planning, Several legal entities, one warehouse, Equipment rental and subscriptions, Control and audit, Restaurant. There are no per-seat licences.
12core system areas
37UA Pro modules
14of them included in the plan
€0per-seat licence fees
UA Pro modules
What a standard ERP does not have
Base package
Includedv1.2 In production
Chart of accounts 291, reference lists and print formats
The Ministry of Finance chart of accounts No. 291 (classes 1-9, sub-accounts) is applied when a company is created, together with the default accounts: 361, 631, 311, 702, 902 and so on. Ukrainian print formats for invoices, delivery notes and acts of work. Included in every plan, cannot be switched off.
Sales and shipping
2:16Includedv1.4.4 In production
Shipping (Nova Poshta, Ukrposhta, Meest, Rozetka)
Waybills for Nova Poshta, Ukrposhta, Meest and Rozetka Delivery: branches, label, tracking from the order.
2:10Includedv1.9.1 In production
Checkbox software cash register (PRRO)
Fiscal receipts via Checkbox from invoices, deliveries, orders and the POS till, refund receipts, two receipts for cash on delivery (COD), several cash registers for several sole proprietors (FOP), automatic shift opening and a Z-report on closing. Checkbox webhook: a receipt the register issued after a connection failure becomes fiscalized on its own, with no retry and no duplicate.
2:00Includedv1.15.1 In production
CRM
An order pipeline with your own statuses and automatic moves on payment, waybill and delivery, time limits and checklists per stage, Instagram, Facebook, Viber and Telegram chats and Binotel calls next to the order, an order card and a managers' dashboard.
5 screensIncludedv1.4.3 In production
Horoshop integration
Orders from a Horoshop web shop arrive in the system with stock reserved, deliveries and cancellations follow the statuses, statuses and the waybill number go back to the site, new products are pulled from the site with a button.
3 screensIncludedv1.2.0 In production
BlackBox blacklist
Every new order, from the site, the CRM or entered by hand, is checked automatically in BlackBox, a shared database of shops about buyers who did not collect a cash on delivery (COD) parcel. If the number is in the database, the order gets a red flag, the manager sees an alert straight away and asks for prepayment instead of shipping blind. The check runs in the background and does not slow down order entry, a repeat order from the same number is not checked again, and a log of checks is kept. If a buyer did not collect a parcel, the manager adds them to BlackBox right from the order: phone, name, waybill and loss amount are filled in automatically.
5 screensIncludedv1.2.2 In production
Shop-Express integration
Orders from a Shop-Express web shop arrive in the system with stock reserved, deliveries and cancellations follow your status table, products with variants, prices and photos are pulled from the catalogue, stock (total or per warehouse), prices and statuses go back to the site and are verified after every write.
7 screensIncludedv1.2.3 In production
WordPress / WooCommerce integration
A WordPress / WooCommerce shop is connected with one button, without entering keys by hand. Orders arrive in the ERP right after checkout on the site, with stock reserved and the Nova Poshta city and branch taken from popular shipping plugins. A payment made on the site through a payment plugin becomes a payment in the ERP, followed by a receipt and a CRM stage according to your rules. Statuses from your table (including the site's own custom statuses) and the waybill number go back to the site, and the buyer gets an e-mail. Stock and prices, regular and sale prices, including for variations, are updated on the site and verified after every write. The catalogue with categories, photos, barcodes and variants is transferred into the system.
9 screensIncludedv1.3.3 In production
OpenCart / ocStore integration
A shop on OpenCart 2.3, 3.0, 4.x or ocStore 3 (works the same way as OpenCart 3.0) is connected with one code: you install the UA Pro Connector module in the shop admin, copy the code and paste it into the ERP. Orders from the site become sales orders with stock reserved, products with options (size, colour) go to the right variant. If the buyer paid on the site (LiqPay, WayForPay, monobank and others), the ERP posts the payment itself, and a cancellation after payment is not lost: a comment and a "process a refund" signal. Statuses from your table, the waybill number and a comment go back to the order history on the site. Stock and prices, including per option value, are updated on the site, and after every write the ERP reads the shop again and checks the result. The catalogue with categories and options is transferred into the system without duplicates.
2:17Add-onv1.3 In production
Marketplaces: Rozetka and Prom
Orders from Rozetka and Prom every ten minutes: stock reserved, a delivery note on dispatch, cancellation on return, buyer matched by phone, product matched by SKU, statuses and waybills back to the seller account, shared stock with shops and the site right after a sale, buyer questions in CRM chats.
2:17Add-onv1.1 In production
Sales KPIs and bonuses
Sales plans per manager, metrics from invoices, payments and deliveries, incentive schemes (percentage, scale, threshold, cap, deduction), bonus calculation for a period, a plan fulfilment report, a payout sheet and a journal entry or an accrual in payroll.
1:48Add-onv1.1.1 In production
Calls and chats with AI
Transcription of call recordings and voice messages from messengers, a short summary, agreements and the next step in the order and customer card, a task for the manager, a draft reply to the customer in the chat in one tap. Speech recognition runs on UA Pro servers.
2:21Add-onv1.2.1 In production
Payment by link
A payment link in an invoice or order via LiqPay, monobank, WayForPay, RozetkaPay, NovaPay or Portmone: the customer pays by card, Apple Pay or Google Pay, the payment is posted in the books automatically and closes the debt.
4 screensAdd-onv1.1 In production
Marketing automation
Scenarios that sell on their own, built on your ERP sales data with no export of your customer base to a third-party service: “time to reorder” based on each customer's own purchase cycle, win-back of dormant customers after their usual pause, second purchase, frequently bought together (in-stock items only). Channel and send hour chosen per customer (free bot, Viber with SMS fallback, email), weekly message cap, control group and extra revenue measured in hryvnias, reorder forecast for managers.
2:17Add-onv1.2 In production
Automatic prices from purchase cost
Mark-up rules by group, brand and supplier, retail, wholesale and dropshipping prices are calculated automatically on each new receipt: VAT, rounding to "9", repricing with approval and rollback, a margin report.
2:24Add-onv1.1 In production
Quotes with online approval
A quote sent as a link via Viber, Telegram or e-mail: from a phone the customer picks options, removes what they do not need, asks questions or approves with a signature, and the order is created automatically. You can see who opened it and how many times, and a quote funnel.
6 screensAdd-onv1.1 In production
Counterparty checks
A customer or supplier by EDRPOU code or individual tax number (RNOKPP): name, address, director and VAT status from the Unified State Register (EDR) go straight into the card, without manual entry. With your own OpenDataBot or YouScore (YouControl) key you also get status, tax debt, court cases, enforcement proceedings, sanctions and owners from the Russian Federation. A traffic light in the card, warnings in orders and invoices, daily monitoring of active counterparties.
2:49Add-onv1.6.0 In production
Equipment rental and subscriptions
Equipment you rent out for a monthly fee: water coolers, coffee machines, printers, POS terminals, tools. A plan with a subscription fee, a deposit, consumables included in the fee and a page or serving counter above the limit. A contract with the installation address, issue and return of a unit by serial number, monthly invoices created automatically (pro rata for a partial month and with the office address), consumable deliveries on a schedule. You can see what is installed where, who owes how much and what is free in the warehouse. Servicing and repairs work together with the "Equipment repairs and maintenance" module.
3:21Add-onv2.1.2 New module
Restaurant
Till and floor in one command centre: tables, bills, kitchen and payment on one screen. A waiter takes orders from a phone, splits the bill by guest, by item or equally and takes cash, card or an NBU QR payment right at the table. Discounts and guest cards with limits per role, a service charge, complaints with manager approval. The kitchen, bar and pastry section see their own dishes on separate screens. Every payment becomes a sale in the shift straight away: ingredients written off by recipe cards, a PRRO or non-fiscal receipt, a Z-report, gross profit per dish. Dish modifiers (doneness, add-ons, size) with a surcharge or their own price, courses such as "salad now, main later" fired by the waiter, kitchen ticket printing, table booking on the floor plan, portion size and allergens in the menu. Orders, bookings and dish pauses from the QR menu and the venue's site on ua-pro.com arrive automatically, and the kitchen stop list hides a dish on the site.
Accounting and taxes
5 screensIncludedv1.4.1 In production
Bank statements
PrivatBank and Monobank statements, mono acquiring with fees and refunds: payments are matched to orders and invoices automatically, a new counterparty is created from its EDRPOU code.
2:07Included In production
Sole proprietor (FOP) and income limit
Several sole proprietors (FOP) in one company: each one's income since 1 January from the receipts of its cash registers (prepayments are not counted twice) and a gauge towards the single tax limit, with alerts at 80, 95 and 100%. Income can also be counted from receipts to the FOP's bank account (invoice payments to an IBAN without a cash register). Quarterly taxes for groups 1, 2 and 3: single tax, military levy and single social contribution (ESV) with payment deadlines, the group 3 return as XML and filing with the State Tax Service (DPS) using a qualified e-signature (KEP), deadline reminders 14 and 3 days ahead. The "Make active" button switches the Checkbox cash register and payment acquiring to another FOP in one click.
2:26Add-onv1.2.2 In production
Supplier document recognition
PDF, photos and XLSX of invoices and delivery notes → draft purchase documents.
2:25Add-onv1.2.4 In production
Tax invoices: tax invoice, daily summary, XML exchange
A tax invoice from a sales invoice, a daily summary tax invoice for retail with VAT shown separately, a register of issued tax invoices, batch XML export (form J1201016) for M.E.Doc/SOTA/Vchasno and registration details written back.
2:24Add-onv1.1 In production
SAF-T UA: audit file for the DPS
A SAF-T UA file when the State Tax Service (DPS) requests it during an audit: mapping of accounts to Chart 291, XML/ZIP generation for a month, quarter or year under DPS schema 2.00, XSD validation, logical checks and reconciliation with the trial balance.
2:23Includedv1.1 In production
Document statuses and approvals
Approval of purchases, payments, sales and stock operations: who approves, the amount that needs no approval, a second level, the reason for rejection, notifications and a register of documents awaiting approval.
2:19Add-onv1.1.1 In production
Electronic document exchange: Vchasno
Invoices, delivery notes and acts of work go from the ERP to Vchasno for the counterparty's signature in one click, the signature status and the signed archive come back to the document, incoming documents are visible in the system.
2:15Add-onv1.1 In production
Property rental: tenants and utilities
Premises, lease agreements, monthly invoices to tenants with VAT, meter readings and re-invoicing of utilities, indexation, debts and occupancy of space.
2:18Add-onv1.2 In production
Reporting deadlines for accounting firms
A calendar of returns and payments across all clients of an accounting firm: who files what and by which date, the responsible accountant, reminders, a "filed" status and the receipt. Income limit control for the firm's sole proprietor (FOP) clients: import of income from Excel or a bank statement and alerts at 75, 90 and 100% of the limit.
0:43Add-onv1.2 In production
Control and audit
An internal auditor that checks 100% of transactions, not a sample: 57 checks in 10 sections, from taxes and cash to anti-fraud and access rights. A score of 0-100, findings with documents, the legal basis and a deadline, follow-up control and a PDF report. A one-button express check shows what is broken right now and why.
Warehouse and logistics
7 screensIncludedv2.0.1 In production
Labels and GS1 barcodes
Item, carton and pallet labels to GS1 standards for Ukraine and the EU: EAN-13, EAN-8, UPC-A, ITF-14, GS1-128, GS1 DataMatrix, QR with GS1 Digital Link, plus Code 128, Code 39, Data Matrix and QR for internal use. Batch, expiry date, production date, net weight and country of origin go into the code and onto the label, with captions in Ukrainian, English, Polish, German or two languages at once. Templates match the roll size and the thermal printer resolution, the module size follows GS1 rules, and you get a warning if a code does not fit. Print from the item card, goods receipt, production and delivery note, SSCC numbers for pallets without duplicates, barcode assignment from your GS1 company prefix and a report on items with wrong or foreign codes.
1:46Add-onv1.1 In production
Bin storage (warehouse bins)
Bins in warehouses, a "Bin" field in every stock document, transfers between bins, a picking list with bin addresses, put-away on the product card.
2:18Add-onv1.1 In production
Transport: waybills and trip sheets
A register of vehicles and drivers, waybills in form No. 1-TN from the delivery note, trip sheets with mileage and fuel, a fuel consumption report per vehicle.
2:14Add-onv1.3 In production
Equipment repairs and maintenance
An equipment register, repair requests from a phone via a QR tag, scheduled maintenance by calendar or engine hours, downtime, spare parts written off to a repair and costs for each unit.
Add-onv1.2 In production
Grain: weighbridge, quality and contracts
Grain purchase and sale contracts with volume, option and basis, gross/tare weighing of trucks on the weighbridge, moisture and foreign matter analysis with the credited weight, receipts, delivery notes and invoices from a single weighing, transit directly to the buyer, stock by crop, settlements and a reconciliation statement.
2:16Add-onv1.1 In production
Several legal entities, one warehouse
An LLC and several sole proprietors (FOP) sell from one physical warehouse. If a company is short of an item, an internal sale from the company that has it is created automatically (delivery note + receipt, price at cost, with a mark-up or from a price list). Payments between companies are reflected in both, and mutual debts are offset every day. Reports on intercompany settlements from both sides and on stock by company.
Manufacturing
2:16Add-onv1.4 In production
Production planning
What to make and how much for each product and variant: to stock from a sales forecast with seasonality, or to order by due dates. A production plan with a ready date and the bottleneck, batches by stage, a 10-day load. Standard stages for clothing, furniture, food, metalworking, electronics and printing. 20/80 reports, dead stock, top 50/100, import of sales from 1C.
System core
Accounting for the whole company, out of the box
All these areas are part of the system as standard, with no extra charge and no per-user licences.
01
Manufacturing (MRP)
Multi-level BOMs, work orders, routings and workstations, plan versus actual and real-time costing.
02
Warehouse and WMS
Unlimited warehouses, batches and serial numbers, barcodes, stock takes, reservations, minimum stock levels.
03
Finance and accounting
Full chart of accounts, multi-currency, VAT, receivables and payables, payment calendar, balance sheet and P&L.
04
Purchasing
Requests, supplier tenders, price comparison, payables control and automatic reordering at the reorder point. Supplier invoices and delivery notes are recognised from PDF, photo or Excel and become draft receipts.
05
Sales and B2B
Quotes, price lists per customer, deferred payment terms, job orders, a self-service B2B portal.
06
CRM included
A pipeline with your own statuses, automatic stage moves on payment, waybill and delivery statuses, Instagram, Facebook, Viber and Telegram chats in one window, a 360° customer card.
07
HR and payroll
Staffing table, hiring, timesheets, leave, KPIs and payroll calculation: a built-in HRMS at no extra cost.
08
Projects and service
Project accounting with timesheets, warranty claims, service orders linked to the customer's equipment.
09
Assets and maintenance
Equipment records, scheduled maintenance plans, repair history, depreciation.
10
Quality management
Control points in production and goods receipt, inspection checklists, non-conformances and corrective actions.
11
E-commerce and API
Orders from the site (Horoshop, Shop-Express, OpenCart, WooCommerce, Prom) land in the system automatically, stock and statuses go back to the site. REST API for every document, webhooks.
12
Analytics and BI
A report builder without a developer, dashboards per role, drill-down to the journal entry in one click.
AI inside
AI removes the routine, people make the decisions
01
AI assistant in the system
You ask in plain language, "create an invoice for Promtech with 12 lines", "show debts for this customer", and the assistant does it for you. By voice or in chat, from a phone or a computer.
02
AI accountant
Recognises supplier invoices, delivery notes and acts from PDF, photos and e-mail and prepares draft receipts, matches bank statements to invoices and gives VAT hints. The accountant only confirms: the routine goes away, control stays.
03
AI in sales and CRM
Transcribes calls and voice messages, records the gist and agreements in the customer card, sets the manager a task for the next step and suggests a draft reply in the chat. No lead gets lost any more.
04
AI analyst
"Why did the margin drop in July?", "which items will run out in two weeks?": an answer from your own data in seconds, without a report builder and without a developer.
Roadmap
What we are building next, based on client requests
nextCounterparty card from the EDRPOU codeenter the code and get the name, address, director, tax system and VAT payer status from state registers; update the whole database in one click
nextAccounting audit straight from 1C and BASthe "Control and audit" module reads a 1C or BAS database directly, without exporting a SAF-T UA file
nextReviews and NPS after deliverya short survey for the customer, scores go to the customer card and the dashboard
laterCustomer tags and segment mailingsSMS, Viber and Telegram by tags, purchase total or time since the last order
laterOwner's dashboard on the phonethe day's sales, cash, stock and debts on one screen
laterDropshippingan order to the supplier with delivery directly to your customer
nextPayroll reporting for the DPS and the Pension Fund (PFU)ESV and 4DF, 1-PV, notices to the territorial recruitment centre (TCC) and military registration straight from the payroll module
nextOrder status by linkthe customer sees the stage, payment and waybill of their order without calling a manager, a widget for your site
laterBudgets and payment calendarplan versus actual by business line, funding requests with approval, a cash forecast from payment schedules
laterOnline customer booking in the ERPa booking from ua-pro.com or your site becomes an order straight away: specialist, time, prepayment, receipt
laterSupplier portalthe supplier updates prices and availability in your price list via a link, automatic prices are recalculated
laterProduct card with AIname, description and attributes from a photo or a delivery note, goods receipt from Excel without typing
laterERP in Claude and ChatGPT (MCP)ask about stock, debts and sales in your own words in the AI chat you already use, the data stays in your database
laterPiece-rate pay by operationaccruals from production operations and job orders, without the foreman's separate spreadsheets
on requestIndustry solutionscondominium associations (OSBB: charges, personal accounts, bills), food service (recipe cards, costings), car service (job orders), construction (estimates, KB-2v/KB-3 acts)
on requestPrice list with photos for wholesale buyersPDF or Excel with photos, SKUs and prices from the right price list, in one click for each customer
on requestElectronic archive of paper documentsscans of old contracts and delivery notes with full-text search, linked to the counterparty
on requestDocument exchange via M.E.Docexchange of primary documents with counterparties who use M.E.Doc, alongside Vchasno
Questions and answers
About the modules
The system core (accounting, inventory, sales, purchasing, manufacturing, HR, projects, assets, quality, analytics) and 37 UA Pro modules: Ukrainian interface; Chart of accounts 291, reference lists and print formats; Shipping (Nova Poshta, Ukrposhta, Meest, Rozetka); Bank statements; Checkbox software cash register (PRRO); Sole proprietor (FOP) and income limit; CRM; Horoshop integration; BlackBox blacklist; Shop-Express integration; WordPress / WooCommerce integration; OpenCart / ocStore integration; Labels and GS1 barcodes; Supplier document recognition; Bin storage (warehouse bins); Transport: waybills and trip sheets; Tax invoices: tax invoice, daily summary, XML exchange; Marketplaces: Rozetka and Prom; Sales KPIs and bonuses; SAF-T UA: audit file for the DPS; Calls and chats with AI; Document statuses and approvals; Electronic document exchange: Vchasno; Payment by link; Equipment repairs and maintenance; Marketing automation; Grain: weighbridge, quality and contracts; Property rental: tenants and utilities; Reporting deadlines for accounting firms; Automatic prices from purchase cost; Quotes with online approval; Counterparty checks; Production planning; Several legal entities, one warehouse; Equipment rental and subscriptions; Control and audit; Restaurant.
No. The core and the base modules are included in the plan: Ukrainian interface, Chart of accounts 291, reference lists and print formats, Shipping (Nova Poshta, Ukrposhta, Meest, Rozetka), Bank statements, Checkbox software cash register (PRRO), Sole proprietor (FOP) and income limit, CRM, Horoshop integration, BlackBox blacklist, Shop-Express integration, WordPress / WooCommerce integration, OpenCart / ocStore integration, Labels and GS1 barcodes, Document statuses and approvals. Specialised add-ons are connected separately: Supplier document recognition, Bin storage (warehouse bins), Transport: waybills and trip sheets, Tax invoices: tax invoice, daily summary, XML exchange, Marketplaces: Rozetka and Prom, Sales KPIs and bonuses, SAF-T UA: audit file for the DPS, Calls and chats with AI, Electronic document exchange: Vchasno, Payment by link, Equipment repairs and maintenance, Marketing automation, Grain: weighbridge, quality and contracts, Property rental: tenants and utilities, Reporting deadlines for accounting firms, Automatic prices from purchase cost, Quotes with online approval, Counterparty checks, Production planning, Several legal entities, one warehouse, Equipment rental and subscriptions, Control and audit, Restaurant. There are no per-seat licences.
Yes. Modules are switched on and off for your company separately, unused menu items disappear and the data stays.
Most of them cover Ukrainian requirements: software cash registers, Ukrainian carriers and banks, tax reporting. For Poland and the rest of the EU the same system comes with KSeF e-invoicing and local integrations, described on the main page.
Yes. Most modules started as client requests and then became available to everyone. If what you need is missing, write to us: we will assess it and tell you the timeline.
Updated:
Let us put together your set of modules.
Tell us how your business works and we will suggest the modules, quote the price and show the package on a sample of your own data.